Privacy Policy

This Privacy Policy (»Agreement«, »Policy«) – effective as of August 23, 2017 (v. 1.1) and supplemental to the Picter Terms of Use at – explains in the spirit of transparency what data is collected, for what purpose, and how Picter ensures protection of your data. All terms of this Agreement are legally binding, so please read them carefully.

We reserve the right to amend, in our sole discretion, this Agreement and any supplemental terms, to comply with applicable laws, to address new services or features, or for any other reasons we determine in our sole discretion.

If there are any material changes to this Agreement, you will be notified by email, through our Service, or by the posting of a prominent notice on our Website(s) prior to the change becoming effective. Picter encourages you to periodically review this page for the latest information on our privacy practices. By using this Site, you signify your acceptance of this Agreement. If you do not agree to this Agreement, please do not use Picter. Your continued use of Picter following the posting of changes to this Agreement will be deemed your acceptance of those changes.

1 What we do

Picter is an asset and access management and submission management service for photography (hereinafter »Service«)

Picter is operated by Picter GmbH, Bismarckstr. 3, 86159 Augsburg, Germany (»we«, »us«, »our«). Picter is the owner of the Picter website (collectively, the Platform). Picter is legally responsible for the collection, processing and use of personal data in connection with the Services provided by Picter and takes the protection of personal data very seriously.

2 Privacy statement – our commitment to you

To enable us to provide each User (»you«) with our Service, we need to collect certain information from and about you, including your location.

Keeping customer information private and confidential is the foremost priority for us. We therefore limit personal data collection to the minimum required to provide the Service. All personal information is maintained as confidential. Picter uses Transport Layer Security to encrypt the connection between our servers and our website. Read more about it at\/wiki\/Transport_Layer_Security and on our Security site\/security.

This Agreement governs the manner in which we collect, use, maintain and disclose information collected from Users. It applies to Picter and all products and services offered by us. All individuals with access to the Service of Picter are required to follow this Policy.

3 Purpose of our Policy

We have adopted this Agreement to ensure that we have standards in place to protect the personal information that we collect about individuals that is necessary and incidental to:

This Agreement aims to meet and exceed the best practices in data protection worldwide. For this reason, we store our data on servers located in the EU. More information can be found in the »Safety & security of personal information« section below.

4 The personal data we collect, process and use

We collect, process and use your personal data, i.e. information about you as a person, only to the extent necessary to provide our services. This, for example, is the case during the registration process in order to allow the use of the Picter Service and to carry out transactions. User registration information for Picter include name, email address and username.

Without limitation, the type of information we may collect is:

We also collect, process and use personal data to send you information via notification or email. You can select, at any time, which alerts you want to receive by selecting »Settings« in your Picter account. We collect, process and use information stored in the metadata of your uploaded photos.


5 How information is collected

Information will be collected in association with an individual’s use of Picter. In particular, information is likely to be collected as follows:

As there are many circumstances in which we may collect information both electronically and physically, we will endeavour to ensure that an individual is always aware of when their Personal Information is being collected.

6 When personal information is used

Purpose. We will not use any Personal Information other than for the purpose for which it was collected without the individual’s permission. The purpose of collection is determined by the circumstances in which the information was collected and/or submitted.

Time Period. We will retain Personal Information for the period necessary to fulfil the purposes outlined in this Agreement unless a longer retention period is required or permitted by law.

Non-Disclosure. We will not disclose or sell an individual’s Personal Information to unrelated third parties under any circumstances. We do not sell, trade, or rent Users personal identification information to others.

Business Operations. Information is used to enable us to operate our business, especially as it relates to an individual. This may include:

7 When personal data is transmitted to a third party

We transmit your personal data to third parties only where this is legally permissible. This may be when transmitting to a licensee or to suppliers contractually connected with us such as agencies, partners, or payment service providers whenever necessary in order for Picter to meet its licensing obligations.

If you register on Picter through the login function of the social networks of Facebook, Inc. or Google, Inc., Picter is given certain information on these services by default. More information can be found in the "Connect Services" section below.

Picter may report Content if it believes that disclosure is required under law. For example, Picter may be required to disclose Content to cooperate with regulators or law enforcement authorities, to comply with a legal process such as a court order, subpoena, search warrant, or a law enforcement request. Picter will take reasonable steps to attempt to provide you with prior notice of any such disclosure.

8 Connect Services

If you register on Picter through a social network such as Facebook, Inc. or Google, Inc., Picter receives certain information from the respective social network by default. These include, for example, authentication information necessary for registration, such as your full name, your email address, and User ID. All other data transmitted by the social network – for example, your profile picture, country, hometown, date of birth, gender, etc. – are only sent to Picter if you have given authorization.

9 Safety & security of personal information

Physical Facilities. We will take all reasonable precautions to protect an individual’s Personal Information from unauthorised access. We adopt appropriate data collection, storage and processing practices and security measures to protect against unauthorized access, alteration, disclosure or destruction of your personal information, username, password, payment information and data stored on Picter. This includes appropriately securing our physical facilities and electronic networks.

Encrypted Data. All personal data exchange between Picter and its Users happens over HTTPS protocol and it is encrypted using Transport Layer Security. Afterwards the collected data is stored on AWS Servers (Amazon Web Services) located in the European Union. AWS meets European Union Standards for Data and Privacy Protection. For more information please visit and/or AWS employs innovative network architecture and is committed to using most advanced hardware technologies to minimize data centers and server exposure to outside threats.

Internet Security. The security of online transactions and the security of communications sent by electronic means or by post cannot be 100% guaranteed. Each individual that provides information to us via the internet or by post does so at their own risk. We do not accept responsibility for misuse or loss of, or unauthorised access to, Personal Information where the security of information is not within our control.

Access to your profile is only possible after entering a password. You should therefore always treat access information confidentially and close your browser window after closing the session with Picter.

10 How to access and/or update information

All the information we hold about a User is available in the User’s Account page and Edit Profile page. The User can modify their information there.

If for any reason an individual cannot update his or her own information, we will correct any errors in the Personal Information we hold about an individual within 30 business days of receiving notice from them about those errors.

It is an individual’s responsibility to provide us with accurate and truthful Personal Information. We cannot be liable for any information that is provided to us that is incorrect.

11 Complaints and disputes

If an individual has a complaint about our handling of their Personal Information, they should address their complaint in writing to

If we have a dispute regarding an individual’s Personal Information, we both must first attempt to resolve the issue directly between us.

If we become aware of any unauthorised access to an individual’s Personal Information we will inform them at the earliest practical opportunity once we have established what was accessed and how it was accessed.

12 Contacting individuals

From time to time, we may send an individual important notices, such as changes to our terms, conditions and policies. Because this information is important to the individual’s interaction with us, they may not opt out of receiving these communications.

13 Contacting us

If you have any questions about this Agreement, the practices of this site, or your dealings with this site, please contact us at:

14 About cookies

A cookie is a small text file that is placed on your hard drive by a web page server. Cookies contain information that can later be read by a web server in the domain that issued the cookie to you. Cookies can be »persistent« or »session« cookies. Persistent cookies remain on your hard drive when you go offline, while session cookies are deleted as soon as you close your web browser.

Web beacons, tags and scripts may be used in our Websites or Services or in emails to help us to deliver cookies, count visits, understand usage and campaign effectiveness and determine whether an email has been opened and acted upon. We may receive reports based on the use of these technologies by our service/analytics providers on an individual and aggregated basis.

15 Why Picter uses cookies

When you visit our Website or use our Services, Picter may place cookies in your browser. Picter uses cookies in order to understand visitor and user preferences and to improve their experience. Therefor Picter may track and analyze usage, navigational and other statistical information. You can control the use of cookies at the individual browser level. If you disable cookies, you may still visit the Websites and use the Services, but your ability to use some features or areas of our Websites or Services may be limited.

16 How Picter uses cookies

Picter’s Website includes third party social media features, such as the Facebook Like button and third party widgets, such as the »Share This« button or interactive mini-programs that run on our Websites. These features may collect your IP address, which page you are visiting on our Websites, and set a cookie to enable the feature to function properly. Your interaction with these features is governed by the privacy policy of the third party company providing it.

We may use any of the following categories of cookies on our Websites and in the Picter Service as detailed below. Each cookie serves one of three different purposes:

17 How to disable Cookies

Unfortunately in most cases there are no industry standard options for disabling cookies without completely disabling the functionality and features they add to this site. It is recommended that you leave on all cookies if you are not sure whether you need them or not in case they are used to provide a service that you use.

You can generally accept or decline the use of cookies through a functionality built into your web browser. To learn more how to control cookie settings through your browser:

If you want to learn more about cookies, or how to control, disable or delete them, please visit for detailed guidance. In addition, certain third party advertising networks, including Google, permit users to opt out of or customize preferences associated with your internet browsing. Read more about this feature from Google at

The IP address transmitted from the User's browser as part of the Google Analytics service will not be merged with other data collected by Google. By downloading and installing the browser plug-in at you can prevent the data generated by the cookie about your website usage (including your IP address) and its processing being captured by Google. Picter